Full job description

The Washington County Attorney's Office is seeking applicants for the position of Deputy Clerk for the Brenham, Texas office. This is a full-time position that serves the Washington County Attorney.

SUMMARY

Provide a full range of support to both the County Attorney and the Assistant County Attorneys including assistance in Criminal, Juvenile, and County civil matters.

SUPERVISION RECEIVED

Reports to Washington County Attorney and/or Assistant County Attorney.

SUPERVISION EXERCISED

None

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include but are not limited to the following:

• General office duties such as answering the phone, taking messages, typing, faxing, copying, and scanning
• Direct callers/customers to the appropriate office
• Create files for new criminal cases
• Once the new criminal cases are filed, print appropriate paperwork and forward the case to the appropriate person for entry into the County Attorney's database
• Pull current criminal cases for court dockets
• Note new setting information or disposition information on files as directed.
• File away disposed cases
• Deliver paperwork to corresponding offices
• Responsible for mailing and postage
• Order supplies
• Monitor case and document retention policies and manage the physical files in the scheduling order for destruction
• Assist the County Attorney and/or 1st Assistant County Attorney as directed.
• Responsible for updating and keeping track of the County Attorney office calendar with appointments and important due dates
• Assist attorneys with Bond Forfeiture cases
• Type judgments and disbursement letters for bond forfeiture cases.
• E-file and E-serve legal documents

NOTE: The examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

MINIMUM QUALIFICATIONS, EDUCATION AND EXPERIENCE:

• Handle variety of tasks
• Ability to communicate effectively and professionally
• Attention to detail
• Answer phone calls
• General office procedure knowledge preferred
• High School Diploma

KNOWLEDGE, SKILLS AND ABILITIES:

• Organization, communication, and grammatical skills are essential.
• Detail-oriented with the ability to follow directions and apply proper policies, procedures, and guidelines.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to learn, update and edit existing proprietary applications and quickly learn to use various computer systems.
• Ability to work independently with frequent interruptions, manage deadlines and adapt to changes in workflow.
• Strong attention to detail and high concern for data accuracy.
• Ability to interact and communicate with all levels of staff, court representatives, law enforcement representatives, attorneys, victims, defendants, and witnesses.
• No supervisory skills needed.
• Able to manage the case load and tasks with fellow employees, equally.

SPECIAL REQUIREMENTS

• Must be insurable with the County insurance carrier.
• Must pass pre-employment screening

PHYSICAL REQUIREMENTS

• Primarily sedentary including sitting and walking.
• Occasional lifting of 5 - 20 pounds.

WORKING CONDITIONS

• Primarily light physical and intellectually stressful work in an office environment.

LIMITATIONS AND DISCLAIMER: The duties and responsibilities listed above are intended to describe the general nature and level of work performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Washington County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. Employment is contingent on passing post-offer, pre-employment, reasonable suspicion and/or periodic drug, criminal background investigations, and motor vehicle record reports as appropriate under policy.

Job Type: Full-time

Pay: $18.46 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Law Office: 1 year (Preferred)
• Legal: 1 year (Preferred)

Work Location: In person