Full job description

About us

Jennings Anodes USA Inc is a small business with sales of $15 million per anum but one that has been growing successfully over the last 7 years. We care deeply about each employee and we look to accommodate each employees family life and personal wishes. We are professional, agile and customer-centric.

Our work environment includes:

• Modern office setting
• International workforce
• Lively atmosphere
• Growth opportunities
• Casual work attire

Assist Operations Director and other department managers' requirements for day-to-day operations support of their respective departments within the division. Provide administrative and clerical services in a competent, proactive, and professional manner.

Qualifications

• Minimum 1-3 years of operations / logistics / warehouse / conference support
• Proficient and fluent in written and spoken English.
• Proficient in Microsoft Office software is essential (MSWord, Excel PowerPoint, Outlook).
• The role requires the ability to manage several tasks simultaneously, for multiple managers, while meeting deadlines.
• Excellent organizational, analytical, interpersonal and communication skills (written and oral).
• Ability to successfully balance supporting multiple managers.
• Proactive approach and positive attitude are essential.
• Ability to effectively interact with all levels in the organization.
• Must be self-motivated and efficient in completing assigned tasks/projects accurately and on time.

Job Responsibilities

Shipping Assistance

• Arrange and coordinate both inbound and outbound shipments, ensuring efficient and cost-effective transport.
• Create and manage shipping documentation and labels.
• Liaise with shipping agencies to ensure timely and accurate delivery.

Conference and Show Assistance

• Assist in setting up exhibition booths and related logistics.
• Assist in purchasing and organizing gifts and giveaways, product samples for events.

Order Production Support

• Collaborate with sales and production departments to prioritize orders.
• Prepare necessary production documents.
• Keep supervisors updated on order status and potential issues.

Warehouse Coordination

• Liaise with other third-party warehouse contractors to dispatch orders and manage logistics.
• Arrange inbound and outbound shipments, ensuring efficient and cost-effective transport.
• Timely reconcile inventory and billing with third-party warehouses

Inventory Management

• Assist in managing inventory levels to ensure availability and operational efficiency.
• Conduct regular stock checks and update inventory records as needed.

Purchasing Assistance

• Send out inquiries to potential vendors and negotiate terms.
• Work closely with vendors on purchases, including placing orders and managing invoices.
• Submit payment requests in a timely manner to ensure smooth financial operations.

Office Administration

• Manage day-to-day administrative tasks to ensure the smooth operation of the office.
• Support various departments with clerical duties as needed.

Additional Duties

• Perform other job-related duties as assigned by the supervisor to support departmental goals.
• Organizing and archiving paper and electronic files.

Job Type: Full-time

Pay: $18.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Professional development assistance

Schedule:

• Monday to Friday

Experience:

• Logistics: 1 year (Required)

Language:

• English (Required)

Work Location: In person