Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuity as well as Texa$aver-401(k)-457- and 457 Programs under the Employees Retirement System of Texas. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Under the direction and supervision of the Chief Psychiatrist, the Clerk II performs complex (journey-level) clerical work and supports psychiatric services by aiding the Chief Psychiatrist and psychiatric division within the SSLC. Assists the psychiatry assistant in establishing and maintaining databases and tickler systems related to psychiatric care and psychoactive medications. Creates and updates spreadsheets, forms, and documents to support compliance with standards of care. Prepares documents for monitoring and regulatory requests and prepares reports. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Prepares documents for psychiatric nurse practioner for data entry by extracting pertinent patient data from residents’ charts.
Files and maintains supplies, forms, records, materials, and reports on behalf of the psychiatry department.
Maintains Psychiatrist’s schedule and helps to schedule meetings on Psychiatrists behalf.
Reviews correspondence and reports from other collaborating departments for completeness and accuracy.
Assembles, organizes, and tabulates data as requested for consent tracker and preparing data for Human Rights Committee.
Develops and maintains schedules to ensure quarterly and emergency clinics occur as scheduled and as needed.
Assists psychiatric assistant to create and maintain system for tracking when residents should be seen in clinic including the appropriate recall and scheduling of residents based on professional standards and/or resulting from team discussions or information identified during monitoring activities.
Assists psychiatric assistant in coordinating meetings with Legislative Authorized Representative (LARs) as needed or assigned.
Assists psychiatric nurse practioner in the preparation of administrative reports.
Creates and updates psychiatric consent forms and implements systems that track the due dates on important documents.
Creates and updates spreadsheets and documents related to psychiatric patient information.
Will function as a backup to the Psychiatry Assistant.
Will print out drug medication side effects to be disturbed to LARs.
Effectively accesses and utilizes SSLC software programs; to include IRIS software program for data input, review, update, modify, and/or create documents as needed for efficiency and improvement in the Psychiatric Department when the Psychiatry Assistant is out or unavailable.
Performs related work as assigned.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:
Knowledge of office procedures; spelling, punctuation, and grammar; business or program terminology, methods, and procedures.
Skill in the use of a computer and office equipment.
Ability to prepare and maintain records, files, and reports; and to communicate effectively.
Attention to detail and ability to effectively schedule self and others to maximize time and achieve desired outcomes.
Proficiency in written and oral English language.
Ability to take minutes of interdisciplinary meetings and other meetings as assigned by Psychiatrist.
Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) to generate all written documentation and communication.
Proficiency in Microsoft Office Outlook, Word, and Excel.

Registration or Licensure Requirements:
None

Initial Selection Criteria:
Experience in clerical work. Graduation from a standard senior high school or equivalent is generally preferred.
Work experience in Health Care Facilities including ICF-IID, who provide care to persons with developmental, mental, and/or physical disabilities, is preferable.

Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities.

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

MOS Code:
There are no Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For additional information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

 

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.