Brenham Independent School District
Description
Full job description
JobID: 1945
Position Type:
Secretarial/Clerical
Secretarial/Clerical
Date Posted:
4/26/2024
4/26/2024
Location:
Brenham High School
Brenham High School
Brenham Independent School District - Job Description
Job Title/Position:
Administrative Assistant - Athletics
Department/School:
Central Office Administration
Pay Information:
Clerical Compensation Plan
Days: 226
Days: 226
Supervised By:
FLSA:
Non-Exempt
Date Revised:
April 2023
Primary Purpose:
Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.
Qualifications (Experience/Education/Certification):
High school diploma or GED; and three years of secretarial experience
Major Responsibilities:
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Prepare correspondence, forms, reports, manuals, and presentations for the assigned directors.
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Compile, maintain, and file all reports, records, and other documents required.
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Perform routine bookkeeping tasks and maintain department budget reports. Prepare and process department purchase orders and payment authorizations.
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Order and maintain inventory of office supplies and program equipment.
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Monitor and process personnel time records including leave requests and reports and submit them in accordance with district procedures.
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Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
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Maintain a schedule of appointments and make travel arrangements for department staff.
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Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
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Receive, sort, and distribute mail and other documents to department staff.
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Maintain confidentiality of information.
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Schedule game workers for athletic events.
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Organize athletic events and activities (for example, Meet the Cubs, Athletic Banquets).
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Planning and oversee ticket sales - including Season Tickets.
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Other duties as assigned.
Special Knowledge/Skills:
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Proficient skills in keyboarding, data entry, and word processing, and file maintenance.
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Ability to use software to develop spreadsheets and databases, and do word processing.
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Ability to prioritize workflow to address the multiple needs of the supervisor or the department.
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Ability to multi-task numerous complex administrative activities.
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Basic math skills.
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Effective communication and interpersonal skills.
Supervisory Responsibilities:
None.
Working Conditions (Mental Demands/Physical Demands/Environmental Demands):
Use of standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; occasional district-wide travel; work with frequent interruptions; and maintain emotional control under stress.
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