Bryan District is looking for a Administrative Assistant I- II at the Brenham Area Office in Brenham, TX . Please apply if you are a talented and motivated professional interested in unique challenges, a diverse work experience and opportunities for growth. At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include an extensive wellness program, career development programs, retirement benefits, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at hidden_benefits.pdf (txdot.gov). The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Salary Plan/Grade:

Administrative Assistant I: $32,439 $49,388 yearly
Administrative Assistant II: $35,976 $55,045 yearly

Minimum Salary: 32,439.00 Maximum Salary: 55,045.00

Pay Basis: Yearly FLSA Status: Nonexempt

Work Locations: Brenham-Washington Co Ae/Maint 1821 HIGHWAY 105 Brenham 77833

Travel: Yes, 5 % of the Time

Shift: Day Job Shift Details: M-F 8A-5P

Location Flexibility: Onsite

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Reviews correspondence and reports drafted by others.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains records and inventories of materials, supplies and equipment.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information
• Receives, sorts, opens, evaluates content, and distributes mail.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Delivers and picks up confidential or time sensitive mail/correspondence.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Grad or Equivalent in general high school studies.

Experience:

Admin Asst I: None

Admin Asst II: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Automated record-keeping methods
• Using computers and applicable programs, applications, and systems
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

• Preparing and maintaining confidential and sensitive records, files and reports
• Communicate effectively
• Follow verbal and written instructions
• Maintaining effective working relationships with others
• Analyzing and organizing business and technical data
• Composing correspondence and technical documents
• Recording notes at meetings

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.